About us

Constitution

Table of Contents

Updated 19 May 2018

  1. NAME
  2. DEFINITIONS AND TERMS
  3. NATURE OF THE ASSOCIATION
  4. OBJECTIVES OF THE ASSOCIATION
  5. MEMBERSHIP
  6. MEMBERSHIP FEES
  7. REGISTER OF MEMBERS
  8. POWERS & PRIVILEGES OF MEMBERS
  9. TERMINATION OF MEMBERSHIP
  10. NATIONAL COUNCIL OF THE ASSOCIATION
  11. OFFICE BEARERS AND EXECUTIVE COMMITTEE OF THE ASSOCIATION
  12. STANDING COMMITTEES
  13. REPRESENTATIVES FOR REGIONAL ZONES
  14. MEETINGS
  15. PROCEDURES
  16. FINANCE
  17. DISSOLUTION
  18. INTERPRETATION
  19. AMENDMENT
  20. REGULATIONS and/or BY-LAWS

1. NAME:

The name of the Association shall be: The South African Speech-Language-Hearing Association abbreviated SASLHA.


2. DEFINITIONS AND TERMS

The under-mentioned words and expressions shall bear the meanings assigned to them as follows:

  1. 2.1 Act shall mean the Non-Profit Organisations Act No. 71 of 1997 or any amendments thereto and the regulations passed in terms thereof;
  2. 2.2 AGM shall mean an Annual General Meeting of the Members of the Association and, where the content requires, shall mean the specific Annual General Meeting in the context;
  3. 2.3 Association shall mean South African Speech-Language-Hearing Association;
  4. 2.4 Branch shall mean a formally constituted group of member’s resident in an urban or geographic regional area;
  5. 2.5 Chairperson shall mean the person elected to one of the Association’s portfolios; alternatively, when the context so determines it shall mean the person who has authority by election, appointment or delegation to chair a General meeting or Committee meeting in accordance with this Constitution;
  6. 2.6 Financial year shall mean a period of twelve calendar months from first day of March to last day of February the following year;
  7. 2.7 Graduate shall mean a person who has successfully completed the relevant education and training at any one of the recognised training institutions in South Africa, has received an appropriate degree and is thus qualified as either a Speech Therapist or Audiologist or is registered on the dual register as a Speech Therapist and Audiologist or is registered as a Hearing Aid Acoustician;
  8. 2.8 HPCSA shall mean the Health Professions Council of South Africa;
  9. 2.9 Member shall mean a person who, at the relevant time, is a properly admitted Member in any of the classes of Membership contemplated in clause 4.11 of this Constitution;
  10. 2.10 National Council shall mean the collective of the Executive Committee, chair persons of each Standing Committee and Zone Representatives;
  11. 2.11 Office shall mean the physical address that is registered as the national headquarters of SASLHA, the place at which the business of the Association is conducted and administered and where all of the documents that record the aforementioned business are held;
  12. 2.12 Office Administrator shall mean the service provider appointed to perform the duties of administering the daily business of the Association;
  13. 2.13 Ordinary resolution shall mean a resolution where the requirement is that a majority of those members entitled to vote do so in favour of the resolution;
  14. 2.14 Recognised Training Institutions shall mean the universities that are accredited by the HPCSA to train Speech Therapists and Audiologists or any other of the categories of professionals on the register;
  15. 2.15 Register shall mean the register of Members kept by the Association as provided for in terms of this Constitution;
  16. 2.16 Special Interest Group shall mean a group formed by SASLHA members who have a particular interest in a defined clinical area;
  17. 2.17 Special resolution shall mean a resolution where the requirement is that not less than three quarters of those Members present, physically or by proxy and entitled to vote at an AGM, need to vote in favour of the resolution in order for it to be passed;
  18. 2.18 Student shall mean a person who is registered with one of the Universities in South Africa offering courses approved by the Professional Board for Speech, Language and Hearing Professions of the HPCSA for qualification as a Speech-Language Therapist or as an Audiologist or any other of the categories of professionals on the register;
  19. 2.19 Year shall mean an un-interrupted period of twelve calendar months commencing on first day of March of each year to coincide with the Association’s business year;
  20. 2.20 Zone shall mean geographical location defined for organisational purposes (as per Section 14 of this Constitution), for the purpose of furthering the aims and objectives of the Association.

3. NATURE OF THE ASSOCIATION:

The Association is constituted as a Non-Profit Organisation in terms of the Act and will, subject to the Act, have all the powers necessary including those of an individual, to:

  1. 3.1 exist in its own right and have an identity distinct from its members or office-bearers;
  2. 3.2 continue to exist despite changes in office bearers and changes in its membership;
  3. 3.3 own property and other possessions provided that authority has been given by vote of the members;
  4. 3.4 litigate and/or respond in the event of litigation, in its own name;
  5. 3.5 employ salaried staff or appoint a service provider as may be necessary to fulfil and carry out its objectives, provided funds are available for this purpose;
  6. 3.6 give effect to this Constitution;
  7. 3.7 carry out the Objectives determined from time to time by the National Council of the Association.

4. OBJECTIVES OF THE ASSOCIATION:

The principal object of the Association is to promote the common interests of its members carrying on the professions of Speech-Language Therapists and Audiologists, Community Speech and Hearing Workers and Hearing Aid Acousticians, and other Speech-Language health professionals, who are registered with their relevant statutory Councils, to which end the ancillary objectives of the Association shall be:

  1. 4.1 to promote the professions to the public and create an awareness of Speech Therapy and Audiology as independent and autonomous professions;
  2. 4.2 to promote the interests of the professions in all contexts that have a bearing upon the practice of the professions and the provision of their services including but not limited to private practice, the public sectors for health and education, training institutions, professional organisations, statutory organisations, regulators, medical scheme and administrator companies, insurance companies, and other relevant third parties;
  3. 4.3 to encourage members and to support students in training to conduct or participate in research that will provide clinical evidence in the furtherance and development of the professions;
  4. 4.4 to provide access to current research and development in the professions;
  5. 4.5 to provide members with opportunities to update their knowledge and skills and maintain competence in the practice of their professions through Continuing Professional Development activities;
  6. 4.6 to act as a resource for members by networking and by providing and disseminating information about new services and products and any other relevant items that may affect clinical practice in any context through the website and an electronic newsletter;
  7. 4.7 to act as a resource for the public via the SASLHA website and other appropriate media, providing information about communication disorders and enabling the public to seek and access appropriate services from members and institutions;
  8. 4.8 to protect the interests of the profession and members by lobbying for appropriate salaries and working conditions in the public sector, and procedure codes in the private sector, that will keep pace with social and economic change as reflected in relevant indicators;
  9. 4.9 to liaise with other professional, institutional, training and government bodies in matters that directly affect the practice of the professions;
  10. 4.10 to set standards and develop guidelines that will inform best practice;
  11. 4.11 to encourage members to aspire to and practice ethical conduct, and to abide by the SASLHA Code of Conduct.

5. MEMBERSHIP:

  1. 5.1 There shall be the following categories of membership:
    1. 5.1.1 Full Membership of the Association with voting rights may be granted to Speech-Language Therapists, Audiologists, Community Speech and Hearing Workers and Hearing Aid Acousticians registered with the Professional Board for Speech, Language and Hearing Professions of the HPCSA;
    2. 5.1.2 Associate Membership of the Association without voting rights may be granted to healthcare professionals who are registered with their relevant statutory Councils (this may be the HPCSA, Allied Health Professions Council, South African Nursing Council or the South African Council of Social Service Professionals);
    3. 5.1.3 International Membership of the Association without voting rights may be granted to Speech-Language Therapists and Audiologists who are either registered (where registration is a pre-requisite for practice) or are in good standing with the relevant professional body/organisation, in the country in which the individual resides and practices, outside of the Republic of South Africa;
    4. 5.1.4 Community Service Membership with voting rights may be granted to all Speech-Language Therapists and Audiologists who are employed by the Department of Health to provide the mandatory year of community service; membership is free;
    5. 5.1.5 Student Membership without voting rights may be granted to registered students studying an undergraduate degree in Speech-Language Therapy or Audiology or any other of the categories of professionals on the register, at a recognised training institution; membership is free;
    6. 5.1.6 Honorary Membership without voting rights may be granted to those persons who have promoted the interests of the profession, and have been invited to join the Association as honorary members; membership is free;
    7. 5.1.7 Life Membership with voting rights may be granted to any member who attains the age of 65 years, and who has been a member of the Association for at least 20 years; membership is free;
    8. 5.1.8 Fellowship of the Association with voting rights may be granted to members who have made an exceptional contribution to the professions and whose work SASLHA wishes to recognize and honour by a special award for distinguished service; membership is free.
  2. 5.2 Application for membership:
    1. 5.2.1 Application for membership and acceptance thereof shall be made in the manner prescribed by the National Council from time to time;
    2. 5.2.2 Once a member has been accepted as such, s/he shall continue to be a member and be liable for the relevant membership fees until her/his membership is terminated in terms of Clause 9 or 10 of this constitution;
    3. 5.2.3 In the case of honorary members, such persons may be nominated by the National Council at an Annual General Meeting or Extraordinary General Meeting and shall be elected by a majority of the eligible votes at the meeting.

6. MEMBERSHIP FEES:

For the purpose of this clause a year shall mean the period from the first day of March to the last day of February the following year.

  1. 6.1 Each Full member, Associate member or International member shall pay:
    1. 6.1.1 an initial registration fee;
    2. 6.1.2 an annual membership fee.
  2. 6.2 Each Student member or Community Service member shall:
    1. 6.2.1 not be liable for membership fees;
    2. 6.2.2 must maintain registration details with the Office administrator annually.
  3. 6.3 The registration fee of a Student member or Community Service member becoming a full member will be liable for the year in which they are no longer a student or community service member;
  4. 6.4 Fellowship, Honorary and Life members shall not be liable for registration or membership fees;
  5. 6.5 The amount and the categories of membership for which the initial registration fee and the annual membership fee for the various categories of membership shall be determined by the National Council may be varied from time to time at the sole discretion of the National Council;
  6. 6.6 The registration fee shall be payable, where applicable, on a regular basis as determined by the National Council.
  7. 6.7 Failure to pay the membership fee within one week of the due date for payment shall result in termination of membership

7. REGISTER OF MEMBERS:

  1. 7.1 A register of the names and other relevant details of Members shall be held at the Office of the Association in which are recorded:
    1. 7.1.1 Name, ID number and contact details of the Member;
    2. 7.1.2 HPCSA registration number, if applicable
    3. 7.1.3 PCNS registration number, if applicable
    4. 7.1.4 Date of commencement of membership and termination (if the latter if applicable);
    5. 7.1.5 Category of membership;
    6. 7.1.6 And such other relevant information as the National Council requires.
  2. 7.2 Members shall be responsible for notifying the Office Administrator in writing, or online through an available membership platform, of any change of name/s or contact details within one month of the change;
  3. 7.3 The register shall be available at the Office of the Association on request of members who may wish to see a version of the register displaying limited member detail.

8. POWERS & PRIVILEGES OF MEMBERS:

Members of the Association shall be entitled to:

  1. 8.1 elect the office bearers of the Association;
  2. 8.2 attend and in the case of fully paid up full members of the Association vote at the Annual General Meetings and Extraordinary General Meetings of the Association;
  3. 8.3 attend all functions arranged by the Association for its members;
  4. 8.4 attend conferences and workshops that are arranged by the Association for its Members, subject to an attendance fee being raised;
  5. 8.5 receive the Association’s newsletters and other important information online, by email and other mediums as appropriate;
  6. 8.6 access the South African Journal of Communication Disorders online;
  7. 8.7 make representation to National Council via the Zone Representative or in person on matters relating to the aims and purposes of the Association.

9. TERMINATION OF MEMBERSHIP:

  1. 9.1 Membership shall be terminated:
    1. 9.1.1 upon the written resignation of a member addressed to the Office Administrator of the Association;
    2. 9.1.2 if the member is in arrears in payment of the membership fee, provided that where a member has not paid due to financial hardship, the National Council may, at its sole discretion, reach a reasonable agreement to avoid termination;
  2. 9.2 In the event that a member’s name has been removed from the Register for reasons of default in payment of membership fees, the member may, with the approval of the National Council, be reinstated as a member immediately upon payment of all sums due by that Member.

10. SUSPENSION OF MEMBERSHIP OR EXPULSION FROM THE ASSOCIATION:

  1. 10.1 Any member who has been convicted of an offence by the Professional Board for Speech, Language and Hearing Professions of the HPCSA and for that or any other reason has been suspended or struck off the register of Speech-Language Therapists and/or Audiologists or Hearing Aid Acousticians, shall upon such suspension or striking off automatically cease to be a member of the Association;
  2. 10.2 Where it is alleged that a member has been guilty of misconduct, or conduct that has brought or is likely to bring the Association or the profession into disrepute, or has acted in breach of the Association’s Code of Ethics, the matter shall be investigated by the Association:
    1. 10.2.1 The member shall be advised, in writing of the nature of the alleged misconduct and shall be given a fair hearing by the Ethics and Standards Committee or the National Council and be afforded the opportunity to respond to the reported allegations;
    2. 10.2.2 Subsequent to a hearing the Ethics and Standards Committee (should the case not be heard by the National Council) shall submit a detailed report of its findings to the National Council;
    3. 10.2.3 The National Council shall be entitled to suspend the member’s membership for a specified period of time or expel the member from membership of the Association;
    4. 10.2.4 Any member so expelled shall have a right of appeal against such expulsion to the National Council in writing;
    5. 10.2.5 The name of any member expelled shall be forwarded to the HPCSA;
    6. 10.2.6 Upon ceasing to be a member in terms of clause 10.1 or 10.2, the member shall forfeit all rights and claims against the Association;
    7. 10.2.7 The member shall not be entitled to a refund of any membership fee paid for any period beyond the date of cessation of membership.

11. NATIONAL COUNCIL OF THE ASSOCIATION:

  1. 11.1 Composition

    The National Council shall consist of the following officers:

    1. 11.1.1 The Executive Committee;
    2. 11.1.2 The Chairpersons of all Standing Committees;
    3. 11.1.3 Zone Representatives.
  2. 11.2 General functions

    The general management and control of the Association’s business and development of its policies shall vest in the National Council, who shall:

    1. 11.2.1 prescribe the parameters within which the Executive Committee shall carry out its functions and exercise its powers;
    2. 11.2.2 have the power to determine changes to zone representation to accommodate demographic shift.
  3. 11.3 Powers

    Without in any way limiting the generality or scope of Clause 11.2 the National Council shall have the following specific powers:

    1. 11.3.1 to determine from time to time the specific duties and powers of each office bearer at the Executive Committee level;
    2. 11.3.2 to determine the composition of its various Standing Committees and Regional Zone groups;
    3. 11.3.3 to specify the powers and responsibilities of these committees and the scope of their activities subject to the approval of Members of the Association and ratification by the Members;
    4. 11.3.4 to approve the formation of special groups and/or committees of Speech-Language Therapists and Audiologists for special purposes, to which non-members may be co-opted in an advisory capacity;
    5. 11.3.5 to propose and lobby representatives of the Association onto national and international bodies or organisations;
    6. 11.3.6 to appoint a member as a representative of the Association in its transactions with other organisations;
    7. 11.3.7 to prescribe rules for the conduct of National Council Meetings, Executive Committee Meetings, Annual General Meetings and Extraordinary General Meetings of the Association;
    8. 11.3.8 to approve the establishment of awards for outstanding service or achievement by members;
    9. 11.3.9 to determine and, at its discretion, to vary the amount of the initial registration fee and membership fee payable by members of the Association;
    10. 11.3.10 to admit or refuse membership of the Association and/or to suspend or expel any member from the Association;
    11. 11.3.11 to lodge a complaint against any member of the Association;
    12. 11.3.12 to respond to disputes and endeavour to settle disputes between members inter se, and between members of the Association and the public. Alternatively, at the discretion of the National Council, disputes may be referred to the Ethics and Standards Committee;
    13. 11.3.13 when instituting legal proceedings, the President shall be empowered to sign all documents and processes necessary for that purpose, following a decision approved by National Council.

12. OFFICE BEARERS AND EXECUTIVE COMMITTEE OF THE ASSOCIATION:

  1. 12.1 The Executive Committee shall consist of at least 3 persons, who are not connected persons in relation to each other, to accept the fiduciary responsibility of the Association, and no single person may directly or indirectly control the decision-making powers relating to the Association. The following office-bearers shall constitute the Executive Committee:
    1. 12.1.1 President;
    2. 12.1.2 Vice President;
    3. 12.1.3 Treasurer;
    4. 12.1.4 Professional Liaison Officer;
    5. 12.1.5 Ethics and Standards Officer.

      These office bearers shall be members of the Association with full voting rights, who shall be elected by the members of the Association by electronic voting prior to each AGM. In addition the Immediate Past President may be co-opted as a member of the Executive Committee without voting rights for a period of 12 months after termination of his/her term of office;

  2. 12.2 The President as chief officer of the Association, its spokesperson and representative:
    1. 12.2.1 shall have served on the National Council for at least two consecutive years;
    2. 12.2.2 may be re-elected yearly for a maximum three-year term of office;
    3. 12.2.3 may be re-elected into any other position on the National Council on completion of one to three years in office;
    4. 12.2.4 may not be re-elected as President until s/he has completed a following period of at least two years on the National Council in any portfolio;
    5. 12.2.5 shall preside at all National Council Meetings, Executive Committee Meetings, Annual General Meetings and Extraordinary General Meetings of the Association; if the President is unable to preside at the said meetings for any reason whatsoever, the Vice President shall so preside;
    6. 12.2.6 shall represent the Association at meetings with State, Provincial and other authorities, and at meetings with the public, the media and representatives of major employing organisations and at national and international functions;
    7. 12.2.7 shall be fully conversant with the Association’s constitution and by-laws, as well as with committee procedure;
    8. 12.2.8 shall act in all matters according to the decisions of the National Council and Executive Committee;
    9. 12.2.9 shall direct the Association’s Office Administrator, Vice-President, Professional Liaison Officer, Ethics and Standards Officer and Treasurer and assist them in the performance of their duties;
    10. 12.2.10 shall ensure that members of National Council have fulfilled their duties and obligations.
  3. 12.3 Vice-President as secundus to the President
    1. 12.3.1 shall have served on the National Council for at least two consecutive years;
    2. 12.3.2 may be re-elected as Vice-President yearly for a maximum three-year term;
    3. 12.3.3 may be elected into any other position on the National Council on completion of one to three years in office as Vice-President;
    4. 12.3.4 and in the absence of the President shall preside at National Council Meetings, Executive Committee Meetings, Annual General Meetings or Extraordinary General Meetings of the Association;
    5. 12.3.5 and in the absence of the President shall represent the Association at meetings with State, Provincial and other authorities and at meetings with the public, the media and representatives of major employing organisations and at national and international functions;
    6. 12.3.6 shall be fully conversant with the Association’s constitution and by-laws as well as with committee procedure.
  4. 12.4 Treasurer as financial officer of the Association and responsible for managing its finances as directed by the National Council and/or the Executive Committee
    1. 12.4.1 shall have been a member of the Association for a period of at least three consecutive years;
    2. 12.4.2 shall be elected for a three-year term of office;
    3. 12.4.3 may be re-elected for an indefinite period thereafter;
    4. 12.4.4 shall keep such books and accounts as are required by law and may be prescribed by the National Council;
    5. 12.4.5 shall arrange for an audit of the Association’s financial statements and accounts to take place at the end of each financial year and shall present these to the members of the Association by means of a personal report to the Annual General meeting, by the end of June of each year.
  5. 12.5 Professional Liaison Officer as officer of the Association responsible for networking and interacting with other professional bodies and/or organisations that share the aims and objectives of SASLHA
    1. 12.5.1 shall have been a member of the Association for a period of at least three years;
    2. 12.5.2 shall be elected for a three-year term of office;
    3. 12.5.3 may be re-elected for an indefinite period thereafter;
    4. 12.5.4 may delegate functions or obtain assistance from task groups or individuals to complete time limited tasks as directed by National Council.
  6. 12.6 Ethics and Standards Officer as officer of the Association responsible for the ethics and standards of the Association 12.6.1 shall have been a member of the Association for a period of at least three years; 12.6.2 shall be elected for a three-year term of office; 12.6.3 may be re-elected for an indefinite period thereafter; 12.6.4 may delegate functions or obtain assistance from task groups or individuals to complete time limited tasks as directed by National Council.
  7. 12.7 General Functions

    The Executive Committee shall:

    1. 12.7.1 conduct the day-to-day business of the Association within the parameters laid down by the National Council. All decisions or matters falling outside the scope of its authority shall be referred to the National Council;
    2. 12.7.2 carry out and implement all decisions and resolutions passed by the National Council and shall be accountable to the National Council;
    3. 12.7.3 on a regular basis, as determined by the National Council, submit reports of its activities to the National Council.
  8. 12.8 Powers

    Without in any way limiting the generality or scope of clause 12.7 the Executive Committee shall have the following powers:

    1. 12.8.1 to convene and arrange the meetings of the Association and prepare the agendas of such meetings;
    2. 12.8.2 to convene and arrange functions that relate directly to the business of the Association;
    3. 12.8.3 to collect membership fees (annual or otherwise) from members;
    4. 12.8.4 to pay out of the funds of the Association such monies as are required for the welfare or needs of the Association or for furthering the Association’s objects, subject to limits that shall be determined by the National Council;
    5. 12.8.5 to invest, in approved securities, monies of the Association with the prior approval of members of the National Council;
    6. 12.8.6 to conduct all other business in the interests of the Association, subject to the limitations determined by the National Council;
    7. 12.8.7 to control all assets and funds of the Association subject to any restrictions which may be imposed by the National Council at any time;
    8. 12.8.8 to authorise the Treasurer to apply the assets and income of the Association in accordance with the objectives of the Association;
    9. 12.8.9 to acquire and dispose of movable and immovable property and pledge or encumber the same, subject to prior approval being obtained at an Annual General Meeting or Extraordinary General Meeting of the Association;
    10. 12.8.10 to appoint an auditor or accountant of the Association for each ensuing year;
  9. 12.9 Resignation or cessation of office
    1. 12.9.1 Should any member of the Executive Committee or National Council cease to hold office for any reason whatsoever during his/her term of office, the National Council shall co-opt a person to fill the vacancy; such person shall hold office until a holder of the portfolio is voted in at the annual voting for National and Executive Council members;
    2. 12.9.2 If any National Council member is unable to discharge his or her responsibilities due to incapacity or any other unforeseen circumstance, then that members' term of office may be terminated by a unanimous decision of the remaining National Council members;
    3. 12.9.3 In this event, an Extraordinary General Meeting shall be called to appoint a new office bearer to the office, and such office bearer shall hold office until the expiry of that term of office in the case of a President or Treasurer.

13. STANDING COMMITTEES:

Eight standing committees serve to further the aims and purposes of SASLHA and their Chairpersons shall be members of the National Council:

  • Professional Liaison Committee;
  • Ethics and Standards Committee;
  • Professional Development Committee;
  • Public Relations and Marketing Committee;
  • Coding Committee;
  • Research Development Committee;
  • Public Sector Representative Committee;
  • Occupational Audiology Committee.
  1. 13.1 Composition
    1. 13.1.1 Professional Liaison Committee
      1. 13.1.1.1 shall consist of a chairperson and a minimum of two other members.
    2. 13.1.2 Ethics and Standards Committee
      1. 13.1.2.1 shall consist of a minimum of six members, including the Chairperson;
      2. 13.1.2.2 shall be representative of both Speech-Language Therapy and Audiology.
      3. 13.1.2.3 shall be representative of the private sector, public sector and academic (training) institutions.
    3. 13.1.3 Professional Development Committee
      1. 13.1.3.1 shall consist of no more than three members including the Chairperson;
      2. 13.1.3.2 shall consist of members formally appointed as the heads of the Professional Development Committee’s portfolios, for a three-year term of office that may be renewed indefinitely.
    4. 13.1.4 Public Relations and Marketing Committee
      1. 13.1.4.1 shall consist of no fewer than two members, including the chairperson;
      2. 13.1.4.2 shall be representative of both Speech-Language Therapy and Audiology.
    5. 13.1.5 Coding Committee
      1. 13.1.5.1 shall consist of no fewer than two members, including the Chairperson;
      2. 13.1.5.2 shall be representative of both Speech-Language Therapy and Audiology.
    6. 13.1.6 Research and Development Committee
      1. 13.1.6.1 shall consist of no fewer than four members including the Chairperson;
      2. 13.1.6.2 shall be representative of both Speech-Language Therapy and Audiology;
      3. 13.1.6.3 shall be representative of the private sector, public sector and academic (training) institutions.
    7. 13.1.7 Public Sector Representative Committee
      1. 13.1.7.1 shall consist of no fewer than four members, including the Chairperson;
      2. 13.1.7.2 shall be representative of both Speech-Language Therapy and Audiology;
      3. 13.1.7.3 shall include at least one member from a rural institution;
      4. 13.1.7.4 shall consist of members who are employed by the national or a provincial Department of Health and/or Education.
    8. 13.1.8 Occupational Audiology Committee
      1. 13.1.8.1 shall consist of no fewer than two members, including the Chairperson;
      2. 13.1.8.2 shall consist of members who are employed or actively working in the field of Occupational audiology (or hearing conservation).
  2. 13.2 General
    1. 13.2.1 The Chairpersons of the Standing Committees shall be elected at the Annual General Meeting for a three-year term of office;
    2. 13.2.2 Chairpersons shall be eligible for re-election at the end of each term of office;
    3. 13.2.3 Membership of these committees shall be determined by the chair of the committee and amendments to these shall be approved by the National Council;
    4. 13.2.4 Specific powers, responsibilities and scope of activities of the Standing Committees shall be determined by the National Council and amendments to these shall be approved by an Annual General Meeting;
    5. 13.2.5 A provision of funds will be allocated for committees to conduct business during the year as budgeted by the committees in the prior year;
    6. 13.2.6 The committees shall be accountable to the National Council by way of a report for submission at each National Council meeting;
    7. 13.2.7 The committees may co-opt additional members for specific activities and/or tasks, as needed, subject to the approval of the National Council;
    8. 13.2.8 The standing committees shall be activated by the voting in of Chairpersons and members as necessary by the members of SASLHA, once the Executive Committee has decided to activate the portfolios.

14. REPRESENTATIVES FOR REGIONAL ZONES:

The membership of SASLHA shall be divided into four regional zones, as determined by the National Council from time to time.

A zone shall incorporate any pre-existing Regional Branch or Special Interest Group.

  1. 14.1 Composition
    1. 14.1.1 There shall be one representative for each Zone.
  2. 14.2 General
    1. 14.2.1 The Zone Representatives shall be elected yearly at the Annual General Meeting for a maximum term of office of three years;
    2. 14.2.2 A Zone Representative shall be eligible for re-election at the end of each term of office;
    3. 14.2.3 Specific powers, responsibilities and scope of activities of the Zone Representatives shall be determined by the National Council and amendments to these shall be approved by an Annual General Meeting;
    4. 14.2.4 The Zone Representatives shall identify and co-ordinate the activities taking place in the Zone and make representation to the Treasurer at the commencement of the year for an allocation of funds to support these;
    5. 14.2.5 The funds shall be disbursed on application to the Treasurer, provided that funds are available, and according to terms and conditions for retention or refunding;
    6. 14.2.6 The Zone Representatives shall be solely accountable for the administration and management of these funds;
    7. 14.2.7 The Zone Representatives shall report to the National Council at each meeting.
  3. 14.3 Purpose.
    1. 14.3.1 To promote the aims and objectives of the Association in the Zone;
    2. 14.3.2 To identify specific interests and capacity of groups within the Zone;
    3. 14.3.3 To identify needs and problems within a group or region within the Zone;
    4. 14.3.4 To support these groups with information and/or access to resources available within the National Council and any of its committees.

15. MEETINGS:

  1. 15.1 Annual General Meetings

    An Annual General Meeting of members, at which the President presides, may be held on such date and at such time and place as the National Council may deem expedient for the purpose of, inter alia:

    1. 15.1.1 presenting the President’s report on the activities of the Association during the previous year;
    2. 15.1.2 tabling and approving the Treasurer’s annual report;
    3. 15.1.3 transacting any business required by the Constitution or deemed necessary or expedient for the welfare or needs or aims or objectives of the Association.
  2. 15.2 Extraordinary General Meeting

    All other general meetings shall be called Extraordinary General Meetings, to which the following shall apply:

    1. 15.2.1 An Extraordinary General Meeting shall be called by:
      1. 15.2.1.1 the National Council or Executive Committee upon written request by at least ten full members or
      2. 15.2.1.2 the Executive Committee.
    2. 15.2.2 Any motion to be proposed at an Extraordinary General Meeting shall be included in the agenda reflected in the Notice of the meeting;
    3. 15.2.3 Extraordinary General meetings shall be called at such place and time as the National Council may deem expedient, but not later than one month after the receipt of the request.
    4. 15.3 National Council and Executive Committee Meetings
      1. 15.3.1 Meetings of the National Council and/or Executive Committee shall be called by the President;
      2. 15.3.2 The National Council shall meet at least twice per year;
      3. 15.3.3 The Executive Committee shall convene at least four times per year;
      4. 15.3.4 Meetings of the National Council or the Executive Committee may also be called, if so requested in writing, by at least two members of the body concerned;
      5. 15.3.5 Meetings of the National Council or the Executive Committee may be conducted entirely or partly by electronic communication provided that the electronic communication system employed ordinarily enables all persons participating in the meeting to communicate concurrently with each other without an intermediary and to participate reasonably effectively in the meeting. The notice of the meeting must inform members of the availability of that form of participation and provide such information as may be necessary to enable members to access the available medium or means of electronic communication;
      6. 15.3.6 The Executive Committee may invite to their meetings, any National Council member as deemed necessary. National Council members may request attendance at an Executive Committee meeting in writing, as they feel necessary.
    5. 15.4 Motions
      1. 15.4.1 Any member wishing to propose a motion at a National Council Meeting or Annual General Meeting should submit this beforehand in writing to the President, supported by documentation if necessary and seconded by two members;
      2. 15.4.2 This motion should reach the office of the President no later than thirty days before the date of the meeting for inclusion on the agenda to enable the Executive Committee to circulate the documentation to the National Council (for a National Council Meeting, as stipulated by 15.1) or to the members (for an Annual General Meeting, as stipulated by 15.3).

16. PROCEDURES:

  1. 16.1 Notice
    1. 16.1.1 Notice Annual General Meeting
      1. 16.1.1.1 All members shall be given six weeks’ notice of the date, time and venue of the Annual General Meeting. The notice shall be posted electronically on the SASLHA website and will be circulated electronically, or may, in special circumstances, be sent by ordinary mail and posted no later than forty-five days before the date of the meeting;
      2. 16.1.1.2 The notice shall contain the following information:
        1. 16.1.1.2.1 Date of the meeting;
        2. 16.1.1.2.2 Time of the meeting;
        3. 16.1.1.2.3 Venue of the meeting.
      3. 16.1.1.3 The notice shall include the following documents:
        1. 16.1.1.3.1 The agenda of the meeting;
        2. 16.1.1.3.2 The minutes of the previous Annual General Meeting and any subsequent Extraordinary General Meeting;
        3. 16.1.1.3.3 Any motion received for inclusion in the agenda in terms of par. 15.3.4);
        4. 16.1.1.3.4 Call for nominations for vacant portfolios where applicable.
    2. 16.1.2 Notice Extraordinary General Meeting
      1. 16.1.2.1 All members shall be given six weeks’ notice of the date, time and venue of an Extraordinary General Meeting. The notice shall be posted electronically on the SASLHA website and will be circulated via special Ezine, or may, in special circumstances, be sent by ordinary mail and posted no later than seventeen days before the date of the meeting;
      2. 16.1.2.2 The notice shall contain the following information:
        1. 16.1.2.2.1 Date of the meeting;
        2. 16.1.2.2.2 Time of the meeting;
        3. 16.1.2.2.3 Venue of the meeting.
      3. 16.1.2.3 The notice shall include the following documents:
        1. 16.1.2.3.1 The agenda of the meeting;
        2. 16.1.2.3.2 The minutes of the previous Annual General Meeting and any subsequent Extraordinary General Meeting;
        3. 16.1.2.3.3 Any motion received for inclusion in the agenda in terms of paragraph 15.3.4.
    3. 16.1.3 Meetings of the National Council
      1. 16.1.3.1 The National Council will determine the meeting dates at the beginning of each year.
    4. 16.1.4 Meetings of the Executive Committee
      1. 16.1.4.1 The Executive Committee will determine the meeting dates at the beginning of each year.
  2. 16.2 Nominations for Portfolios
    1. 16.2.1 SASLHA members will be allowed to either apply for a portfolio, or be nominated for a portfolio, provided they meet the required criteria to fill that portfolio. Nomination facilities (including instructions) will be made available electronically on the SASLHA website two months prior to the Annual General Meeting.
  3. 16.3 Quorums
    1. 16.3.1 The quorum of members at any National Council or Executive Committee Meetings shall be at least half the total membership of such a body;
    2. 16.3.2 The quorum of members at Annual General Meetings and Extraordinary General Meetings shall be fifteen members of the Association present in person or electronically and entitled to vote. Should a quorum not be present at any such meeting, the same shall be adjourned to a date determined by the President within 1 month of the adjourned meeting. Notice shall be given to all members of the date for the adjourned meeting, and the members present at such meeting shall constitute a quorum.
  4. 16.4 Voting
    1. 16.4.1 Annual General Meeting and Extraordinary General Meeting
      1. 16.4.1.1 Only fully paid up members with voting rights shall have the right to vote for or against the motions that are tabled for a forthcoming Annual General Meeting or Extraordinary General Meeting;
      2. 16.4.1.2 Voting facilities may be made available electronically according to an announcement that shall appear one month prior to the date of the meeting on the SASLHA website with the necessary instructions;
      3. 16.4.1.3 Electronic security measures will be put in place to ensure that this form of voting will enable a secret ballot;
      4. 16.4.1.4 The results of voting shall be made known at the Annual General or Extraordinary Meeting that refers;
      5. 16.4.1.5 In the event that electronic voting has been made available no paper votes will be cast at the meeting concerned;
      6. 16.4.1.6 In the instance of electronic voting there shall be no proxy votes;
      7. 16.4.1.7 Except as otherwise provided for in terms of this Constitution, at Annual General Meetings and Extraordinary General Meetings all resolutions passed by a majority of members present and voting shall be binding. In the event of an equal number of votes, the President shall have a casting vote National Council or Executive Committee Meetings
      8. 16.4.1.8 For the purpose of voting at any National Council or Executive Committee Meeting, each member present and entitled to vote shall be entitled to exercise one vote;
      9. 16.4.1.9 Voting at National Council or Executive Committee Meetings shall take place by members voting in person by way of a show of hands or, if so required by the President, by way of a written ballot;
      10. 16.4.1.10 At National Council or Executive Committee meetings all resolutions passed by a majority of members present shall be binding, In the event of an equal number of votes the President shall have the casting vote.
  5. 16.5 Minutes
    1. 16.5.1 Minutes of all Annual General Meetings and Extraordinary General Meetings of the Association, and all National Council and Executive Committee meetings, shall be kept by the person so appointed by the Executive Committee.

17. FINANCE:

  1. 17.1 All monies collected or received by the Association shall, as soon as practical, be paid into a banking account;
  2. 17.2 Funds available for investment shall be invested with a registered financial institution or in securities listed on a licensed stock exchange or in such other prudent investments as may be permitted by the Commissioner for the South African Revenue Services from time to time;
  3. 17.3 The Association may not directly or indirectly distribute any of its funds or assets to any person other than in the course of furthering its objectives;
  4. 17.4 The Association is required to utilise substantially the whole of its funds for the sole or principal object for which it has been established;
  5. 17.5 No member may directly or indirectly have any personal or private interest in the Association;
  6. 17.6 Substantially the whole of the activities of the Association will be directed to the furtherance of its sole or principal object and not for the specific benefit of an individual member or minority group;
  7. 17.7 The Association may not pay to any employee, office bearer, member or other person any remuneration, as defined in the Fourth Schedule to the Income Tax Act, which is excessive, having regard to what is generally considered reasonable in the sector and in relation to the services rendered and therefore the Association may not give any of its money or property to its members or office bearers, except when it pays for work that a member or office bearer has done for the Association, in which event the payment must be a reasonable amount for the work that has been done;
  8. 17.8 Substantially the whole of the Association’s funding must be derived from its annual or other long-term members;
  9. 17.9 The Association is not knowingly and will not knowingly become a party to, and does not knowingly and will not knowingly permit itself to be used as part of, an impermissible avoidance arrangement contemplated in Part 11 A of Chapter 111, or a transaction, operation or scheme contemplated in section 104(5), of the Income Tax Act;
  10. 17.10 The Association will not carry on any profit making activities; or participate or have a share in any business, profession or occupation carried on by any of its members, or provide any financial assistance, premises, continuous service, or facilities to its members for the purpose of carrying on any business, profession or occupation by them;
  11. 17.11 The Association will comply with such reporting requirements as may be determined by the Commissioner for the South African Revenue Services from time to time;
  12. 17.12 Invoices and payment requests shall be forwarded to the Treasurer for authorisation. All payments shall be processed by the Treasurer by means of secure electronic banking, requiring authorisation by 2 persons;
  13. 17.13 All documents concerning financial issues shall be signed by the Treasurer and the President (alternatively, failing the availability of the President, the Vice-President);
  14. 17.14 The financial year of the Association shall coincide with the annual tax year of the SA Receiver of Revenue, from first day of March to the last day of February the following year.

18. DISSOLUTION:

  1. 18.1 The Association may be dissolved only if not less than two thirds of the members present and voting at a General Meeting of the Association called for the purpose of considering the matter vote in favour of dissolution. On dissolution of the Association, the remaining assets must be given or transferred to another organisation with objectives that are similar to those of the Association and that itself is exempt from income tax in terms of section 30 B of the Income Tax Act;
  2. 18.2 There shall be no financial advantage accruing to any members of this Association;
  3. 18.3 Members and office bearers of the Association shall have no rights in the property or assets of the Association solely by virtue of their being Members or office bearers.

19. INTERPRETATION:

  1. 19.1 Unless the context indicates a contrary intention, an expression which denotes: 19.1.1 any gender includes the other genders; 19.1.2 a natural person includes ha juristic person and vice versa; 19.1.3 and the singular includes the plural and vice versa.
  2. 19.2 In the event of any inconsistency between any Clause in this Constitution and the Act, the Act shall prevail at all times;
  3. 19.3 In the event of an inconsistency between this Constitution and any By-Law or regulation made in accordance with Clause 18.2, this Constitution shall prevail at all times;
  4. 19.4 In case of doubt as to the meaning or interpretation of any of the provisions of this Constitution, the interpretation of the National Council or its Executive Committee shall be binding on all Members of the Association.

20. AMENDMENT:

  1. 20.1 The constitution may be amended by a two-thirds majority of those members present and voting at an Annual General Meeting or Extraordinary General Meeting;
  2. 20.2 All proposed amendments shall be circulated in writing to all members at least four weeks before such meeting;
  3. 20.3 Section 20 shall be read in conjunction with Section 15.3.4 of the Constitution. All amendments to this constitution will be submitted to the Commissioner for the South African Revenue Service within 30 days from the date of approval of the amendment.

21. REGULATIONS and/or BY-LAWS:

  1. 21.1 The Executive Committee shall be empowered to draw up regulations and/or by laws governing procedural matters arising out of this constitution that are not inconsistent with this constitution nor the Health Professions Act, No. 56 of 1974, its regulations and amendments, nor the Non-Profit Organisations Act No.71 of 1997, its regulations and amendments, nor any other law of the land;
  2. 21.2 These shall be approved by the National Council at its Annual General Meeting;
  3. 21.3 The Executive Committee shall be empowered to draw up a job description for the Office Administrator and to determine the key performance indicators by which the performance of the incumbent will be evaluated on an annual basis;
  4. 21.4 The Executive Committee shall be empowered to draw up portfolio descriptions for each of the office bearers of the National Council and to determine the key performance indicators by which the performance of the incumbent will be evaluated at suitable times during their term of office;
  5. 21.5 These shall be approved by the National Council at its Annual General Meeting and shall be available on reasonable notice to every member of the Association at its head office.

BY-LAWS:

  • Duties of National Council Members (to be determined by the incoming National Council, at its following first National Council meeting);
  • Performance Evaluation of National Council members (to be determined by the incoming National Council, at its following first National Council meeting);
  • At the end of the President’s term of office, s/he may be voted to serve a one-year term on the Executive Committee as Past President in an advisory and supportive capacity to the new President, without voting powers on the Executive Committee or National Council. All costs of the Past President to attend Executive Committee and National Council meetings and any costs arising out of any duties performed in this new capacity will be reimbursed to the Past President.

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